Regular Council Meeting

BE IT RESOLVED THAT the minutes from the Regular Council meeting held September 23, 2024 and the Committee of Adjustment meeting held September 23, 2024 be approved as presented and circulated.

BE IT RESOLVED THAT Council of the Town of Shelburne receives the staff report FS 2024-08 with respect to the September 30, 2024 Financial Report; AND THAT Council authorizes the Treasurer to transfer to and from reserves, as necessary at year end, to close finished projects and set aside unspent funds collected from taxation to complete unfinished 2024 projects in 2025.

BE IT RESOLVED THAT Council of the Town of Shelburne receives the staff report FS 2024-09 with respect to Natasha Paterson Memorial Park; AND THAT Council authorizes the Treasurer to transfer the additional funds required to complete the project from the Development Charges reserve.

BE IT RESOLVED THAT Council receives report LS2024-06 for information; AND THAT Council authorizes single and sole sourcing AMPS software including automated parking ticket equipment to Gtechna in the amount of $59,531.65 to be funded from the Emergency Accommodation Reserve.

BE IT RESOLVED THAT Council of the Town of Shelburne receives the staff report FS 2024-08 with respect to 2025 Budget Framework for information; AND FURTHER THAT Council directs staff regarding the Draft 2025 Operating Budget to: Prepare a Draft 2025 Operating to include an overall tax rate increase not to exceed 5%. Include the following positions three (3) new positions of Full Time By-Law Enforcement Officer, By-Law Administrative Assistant and a Garden Maintenance and Landscaper position; prorated as to start dates identified. Include Automated Speed Enforcement (ASE) based on a revenue neutral structure for 2025. Allocate a portion (if necessary) of the estimated savings recognized from the 2025 OPP contract costs to maintain a maximum of 5% tax rate in 2025 and allocate the balance of the estimated OPP contract savings to an unrestricted reserve.

BE IT RESOLVED THAT the request from Steve McNeil for use of Fiddle Park outside of formal park hours and for insurance to be waived be received as information; AND THAT Council authorizes park use beyond normal hours.

Whereas, the Shephard's Cupboard Food Bank (AKA The Shelburne Food Bank) provides a vital service to individuals and families from all walks of life who are experiencing ever growing food insecurities within our community; And Whereas, 72% of the clients of the Shelburne Food Bank reside in the Town of Shelburne; And Whereas, in an effort to facilitate the recovery of food donations and deliveries, the Shelburne Food Bank has embarked upon a campaign to secure sponsors to acquire a reliable electric vehicle to assist in this regard; And Whereas, the above-mentioned campaign provides for a sponsorship opportunity for the Town of Shelburne; Therefore, Be It Resolved that the Town of Shelburne shall include sponsorship, in the draft 2025 budget for discussion, to the Shelburne Food Bank in the amount of $10,000.00 (ten thousand dollars) to assist with the acquisition of the aforementioned electric vehicle; And Further, this funding should be implemented from within the 2025 fiscal year, and funding provided shall not be taken from, or considered as any part of the grant application process.

THAT Council of the Town of Shelburne supports the resolution from the Municipality of Tweed regarding the Canada Community Building Fund.

THAT Council of the Town of Shelburne supports the resolution from the Region of Waterloo regarding the homelessness, mental health and addictions crisis.

THAT staff be directed to refund the organizers their $40,000 donation.

BE IT RESOLVED THAT Council receives the items listed under Communications for information.

BE IT RESOLVED THAT leave be given for the reading and enacting of By-law 42-2024 being a By-law to confirm certain proceedings of the Council of the Corporation of the Town of Shelburne for its regular council meeting held October 7, 2024

BE IT RESOLVED THAT we now adjourn to meet at the call of the Mayor.

BE IT RESOLVED THAT Council of the Town of Shelburne receives the staff report FS 2024-08 with respect to 2025 Budget Framework for information; AND FURTHER THAT Council directs staff regarding the Draft 2025 Operating Budget to: 1. Prepare a Draft 2025 Operating to include an overall tax rate increase not to exceed 5%. 2. Include the following positions three (3) new positions of Full Time By-Law Enforcement Officer, By-Law Administrative Assistant and a Garden Maintenance and Landscaper position; prorated as to start dates identified. 3. Include Automated Speed Enforcement (ASE) based on a revenue neutral structure for 2025. 4. Allocate a portion (if necessary) of the estimated savings recognized from the 2025 OPP contract costs to maintain a maximum of 5% tax rate in 2025 and allocate the balance of the estimated OPP contract savings to an unrestricted reserve.

THAT staff be directed to refund the organizers their $40,000 donation. For (3): Mayor Mills, Councillor Guchardi, and Councillor Wegener Against (3): Councillor Benotto, Councillor Fegan, and Councillor Sample